Housing

The Community Development Block Program (CDBG) helps local communities fund new construction or rehabilitation/conversion of single-family or multi-family housing. The primary beneficiaries of these projects must be very low and low income individuals (i.e. individuals earning less than 80% of the area median income).
 

NOTE: To apply for funding, you must complete both the CDBG Application Requirements and the Environmental Review, found below. If you have questions about which are the correct forms to use, please contact Tonya Forderer at (701) 328-2676.

Application Requirements 

1. Public Facilities and Housing Review (SFN60155)
2. CDBG Final Application (SFN52659)
3. Public Notice and Notice of Public Hearing (SFN52663)  (Include minutes and affidavit of publication.)                            
4. Recommendation for Funding (SFN52660)
5. Citizen Participation Plan (SFN52662)                            
6. Code of Conduct (SFN52357)                                                              
7. Housing Program Application Data Collection (SFN52664) or Multi-Family Housing Program Application Data Collection (SFN 58301) (Must be submitted with application for rehab projects and with closeout for new construction projects)
8. Multi-Jurisdictional or Joint Agreement (SFN52661) - For multi-jurisdictional or joint agreement projects only.
9. Governors Fund (SFN53734) - Request for the Governor’s Fund are accepted anytime throughout the year. All requests must be sent to DCS.
10. HQS Short Form or HQS Long Form
11. *System for Award Management (SAM) - Cities, Counties, Contractors, and Subcontractors must be registered and in good standing on sam.gov. Contractor clearance must be performed prior to contract award. 

Engineering/Architectural Requirements

Projects using CDBG dollars to pay for engineering or architectural expenses MUST follow The Brooks Act.

For more information on engineering and architectural requirements under the CDBG Program, refer to the current CDBG Program Distribution Statement.

Environmental Review Form

All Environmental Review information is available in the CDBG Administrative Manual.

Financial Forms

ACH Authorization Form (SFN52477) – Must be submitted after the grant is signed.

CDBG Request for Funds (SFN4630) – Must be submitted for every financial draw.

Time Sheet (SFN52326) – Must be submitted with every CDBG administration request for funds.

Request for Amendment (SFN52355) – Must be submitted for all budget revisions, extensions of time, special conditions, or scope of work amendments.

Davis-Bacon

Construction contracts in excess of $2,000 under the CDBG program shall include a provision for compliance with Davis-Bacon and associated U.S. Department of Labor regulations.

Volunteer Labor - Guidance for volunteers employed on projects that are subject to prevailing wage rates under Title 1 of the Housing and Community Development Act of 1974.

Employee Interview Record (SFN52341) – Must be conducted monthly throughout the project duration and submitted to Community Services.

Labor Standards Information (SFN52338) – Must be submitted with or before the first CDBG Request for Funds.

Report of Additional Classification and Rate (SFN52337) – Must be submitted after contract award and the approved Wage Decision Approval for work not included within the scope of classifications listed in the DOL wage decision [29 CFR 5.5 (a)(1)(ii)].

Wage Decision Approval (SFN60437) – Must be submitted and approved by Community Services prior to advertising for bids or obtaining quotes.

Payroll Form (SFN52339) – Must be submitted weekly by all contractors and subcontractors performing work on construction contracts exceeding $2,000.

March 23, 2013 Additional Classification Memo - Requirements for usage rates for additional classifications not listed on an existing wage determination.

CDBG Pre-Construction Conference Checklist/Minutes (SFN62299) Must be conducted prior to the start of construction. In addition to this form an attendance list from the conference must also be kept in the project file.

The Davis-Bacon Act Wage Decisions are further classified by the nature of the construction projects performed, specifically listed as “schedules”: residential, building, highway, and heavy construction.
 

Building construction: Includes construction of sheltered enclosures with walk-in access for the purpose of housing persons, machinery, equipment or supplies; all construction of such structures; the installation of utilities and of equipment, both above and below grade levels; as well as incidental grading, utilities and paving. Such structures need not be “habitable” to be building construction. Also, the installation of heavy machinery and; or equipment does not generally change the project’s character as a building.  

Heavy construction: Includes those projects that are not properly classified as either “building,” “highway,” or “residential.” Unlike these classifications, heavy construction is not a homogenous classification. Because of this catch-all nature, projects within the heavy classification may sometimes be distinguished on the basis of their particular project characteristics, and separate schedules may be issued for dredging projects, water and sewer line projects, dams, major bridges, and flood control projects.
 
Highway construction: Includes construction, alteration or repair of roads, streets, highways, runways, taxiways, alleys, trails, paths, parking areas, and other similar projects not incidental to building or heavy construction.
 
Residential construction: Includes the construction, alteration or repair of single-family houses, apartment buildings of no more than four stories in height. This includes all incidental items such as site work, parking areas, utilities, streets, and sidewalks. Typically, single-family homeowner properties are excluded from Davis-Bacon requirements. For guidance on whether your housing project is subject to Davis-Bacon, please contact Community Services.

 
There may be rare circumstances where the general schedule wage determinations do not contain the principal work classification necessary for contract performance. In these situations, a Report of Additional Classification and Rate must be submitted to Community Services and approved by the DOL.

Section 3

Section 3 applies to housing rehabilitation, housing construction, and other public construction projects that exceed $200,000 or more of housing and community development financial assistance from one or more HUD programs. Applicability is determined at the project level. Please reference the Section 3 Compliance Manual for more information.

Section 3 Acknowledgement (SFN62112)

Section 3 Business Concern Certification (SFN62111)

Section 3 Worker Self – Certification (SFN62110)

Section 3 Work Hours and Outreach Efforts for Each Financial Draw (SFN62109)

Uniform Relocation Assistance and Real Property Acquisition Policies Act

Whenever CDBG funds are used in a project involving the acquisition, rehabilitation or demolition of real property, the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) generally applies.  URA protects the rights of homeowners, tenants, and non-residential owners and tenants that are displaced as a result of federally funded projects.    

Resources:

Uniform Relocation Act Policy Guide

HQS Short Form

Residential Anti-Displacement and Relocation Assistance

Rental Assistance Payment Calculation

Relocation Budget Worksheet

Tenant Transition Plan and Tracker

Inspection Certification

HUD URA Handbook 1378